Accessing and Using the Conference Guide through Guidebook 

 

Downloading Guidebook

Download Guidebook to Your Mobile Device BEFORE the conference. You will receive an email invitation prior to the conference in order to access the 2025 WVMEA In-Service Conference Guide.

Guidebook for Apple devices (Appstore)
Guidebook for Android devices (Appstore)

Accessing from a Laptop or Computer

We recommend this only if you will be using a laptop at the conference, however, some app features will not be available from the Guidebook webpage.

You will receive an invite from invitations@guidebook.com. The first link in the invitation from Guidebook is the Guidebook Web page link.

My Guides

Once you download a guide, you will see it on the “My Guides” page. All locally stored guides will show here. Your most recently accessed guide will display in a larger card at the top of the page. If you have a lot of guides downloaded, you can filter them using the search bar at the top of the screen.

To remove a guide from the Guidebook app, do a long press on the guide icon from the My Guides section. Tap on Yes, remove to remove the guide from your device. 

Guide Onboarding

When you download a guide for the first time, you will go through an onboarding flow. You will be asked if you allow Guidebook to make certain information visible to the Guide organizer. You can read what information is available to the guide organizer by consenting to share your information in the Guidebook GDPR article.

When you first download a guide your profile is public within the guide. This means that your name will be shown to all users in the Connect feature. This allows you to make connections and chat in-app with other users. If you do not wish to be visible to other users, you can choose to make your profile private by navigating to your account.

In-Guide Navigation

Tap on the  icon in the top-left corner of the screen to access the navigation menu. Once the menu bar is open, there are three icons on the right-hand side. You can search for content within the guide using the magnifying glass. The share icon will allow you to share the cover page URL if this is enabled for the guide. Tapping on the arrow circles will download the latest available updates to the guide. 

FEATURES

From the menu, you can access the various components of your guide. Guidebook provides a few different tools to help you get the most out of your event experience.

You can find everything you need to know about sessions, concerts, meetings, and more in the Schedule. Tap on the dates at the top of the screen to navigate through the schedule. Tap on a session name to get more details.

You may see colorful dots on some sessions. These indicate schedule tracks, which are tags for sessions according to topic, intended audience, etc.

Below the session description text, you may see links to other items in the guide, surveys, PDFs, and/or website as additional resources.

When exploring the schedule, you will see plus sign symbols next to session titles when viewing a schedule overview. Tap on the plus sign (+) to add a session to your My Schedule.

If you tap on a schedule session name to learn more about it, you will have the option to Add to My Schedule at the bottom of the screen. Tap this button to add the session to your My Schedule.

You can also create your own schedule items by tapping on My Schedule feature in the app and tapping on the plus sign (+) near the top-right corner. Add your personal session details, and click Save.

Personal schedules can be created and shared with others via My Schedule, learn more in Guidebook’s article on meeting booking. 

  Schedule Tracks

Schedule tracks segment the sessions, making it easier to view multiple sessions within set categories. By clicking on a Track, you can filter through the schedule based on that particular topic/keyword.

 

Now that you know what’s happening and when you need to know where to go. You can tap on a location on the floor plan to see what sessions are happening there. 

Any notifications that have been sent to this guide will show in the Notifications feature. If you have signed in to the guide, notifications can be sent directly to you by the event’s admin. 

If you choose to log in, your profile will be public and you will show in the Connect list. You can add a picture and modify your profile (if you would like to share information) and chat with other attendees. If you do not wish to be visible to other users, you can choose to make your profile private by navigating to your account.

  Custom Lists

The guide organizers can choose to include custom lists. These can offer various information, for example, Speakers, Sponsors, and/or Resources.

You can click on an item to view more details, as well as see any links that are set up. If the guide administrators have set-up a contact button, you can click Contact to send an email if you have questions, feedback, or would like to follow-up.

Forms

The guide organizers can choose to include forms to gather feedback or information from their attendees. Forms may be available as a menu item in the guide or linked to a session. Complete the form and click Submit to share your responses.

 

Technical questions regarding the app? Guidebook can help. Email them at support@guidebook.com.

Guidebook Support Documentation:
https://support.guidebook.com/hc/en-us/articles/202891364-Accessing-and-Using-a-Guidebook-App

Or click the Chat With Us button at the link above.