2025 WVMEA In-Service Exhibits and Advertising

Thank you for your interest in sponsoring, exhibiting, and/or advertising for the 2025 WVMEA In-Service Conference that will be held March 6-8, 2025 at the Charleston Coliseum and Convention Center in Charleston, WV.

NEW this year! Guidebook will be THE source for everything you need to know about the 2025 WVMEA In-Service Conference. Conference sponsors, exhibitors, and advertisers will be featured as noted below. Printed conference programs will not be provided. There will be a printable version of the All-State Concert programs, and a link will be available in the Guidebook app AND on-site at the performances.

Download Guidebook to Your Mobile Device BEFORE the conference. You will receive an email invitation prior to the conference in order to access the 2025 WVMEA In-Service Conference Guide. Prior to the conference, sponsors, exhibitors, and advertisers will receive an email invitation to access the 2025 WVMEA Conference Guide.
Guidebook for Apple devices (Appstore)
Guidebook for Android devices (Appstore)

The Exhibits and Advertising form must be completed (including online payment) by February 14, 2025 in order to be included in the 2025 WVMEA In-Service Conference [electronic] app and electronic, printable All-State Concert program book. Inclusion in the conference app and All-State Concert Program are not guaranteed for exhibitors and advertisers who register after February 14, 2025.

NOTE: Registration begins October 1, 2024 at 9am.

REGISTER HERE

All advertisements must be emailed to marketing@wvmea.org by February 14, 2025. Acceptable formats (at a minimum resolution of 300 dpi) are JPG, PDF, TIF, EPS.

New this year! All ads will be full color in the conference app AND electronic/printable concert program.

 

Please direct all inquiries about exhibits to exhibits@wvmea.org.

Please direct all inquiries about advertisements to marketing@wvmea.org.

Sponsorship Packages

Title Sponsor

$5000

(only one spot available)

  • Exclusivity: only sponsor with this designation
  • Title Sponsor Status: logo on all event graphics including banners, headers, ads, social media, and printable PDF All-State performance program cover
  • Charleston Coliseum and Civic Center Ad: ad or logo displayed on monitor screens in lobby or next to conference session rooms
  • Double Booth Space: in person – 1st choice of 2 booth spaces in the Exhibit Hall included with Title Sponsorship (4 exhibitor badges included)
  • Recital Program QR Code: logo attached to QR code for [electronic] Honor Recital program
  • Scrolling Banner Logos: in mobile guide app – logo, provided by sponsor, will appear *twice as often* at the bottom of the event’s navigation menu and be *clickable to sponsor’s website (all platinum and gold sponsor ads will scroll every 10 seconds)
  • WVMEA Website Homepage: logo on WVMEA’s homepage as event Title Sponsor
  • Main Menu Sponsor Link: in mobile guide app – dedicated sponsor link in event’s navigation menu leading to individual page to include logo, ad, or video, sponsor description, and web link *clickable to sponsor’s website included (with option to add a contact email for attendees to reach out to sponsor)
  • Performance Program/Print Ad: in electronic/printable PDF All-State performances program – a FULL page full color ad provided by sponsor
  • Sponsor Poster: in person poster in Charleston Coliseum and Civic Center lobby including sponsor logo and QR code *clickable link to sponsor’s website
  • Event Social Feed Ad post: in mobile event app and Facebook – scheduled ad post during event to include banner ad and *clickable link to sponsor website
  • Sponsor a session: in mobile guide app – ad or logo *clickable to sponsor’s website included on a session description page
  • Sponsor list: in mobile guide app – logo, description, and web link *clickable to sponsor’s website included (with option to add a contact email for attendees to reach out to sponsor)
  • Sponsor list: in printable PDF All-State performances program – logo included on sponsor page
  • Website: online – logo included on sponsor page
  • Logo included with conference announcement in e-newsletter (about 400 recipients) linking to company website
  • Verbal acknowledgement at All State Concerts

Platinum Sponsor

$1500

 

  • WVMEA Website Homepage: logo on WVMEA’s homepage as event Platinum Sponsor
  • Main Menu Sponsor Link: in mobile guide app – dedicated sponsor link in event app navigation menu leading to individual page to include logo, ad, or video, sponsor description, and web link *clickable to sponsor’s website included (with option to add a contact email for attendees to reach out to sponsor)
  • Social Media: online – graphic branded on daily social media post announcing each day’s events March 6-8
  • Scrolling Banner Logos: in mobile guide app – logo, provided by sponsor, will appear at the bottom of the event’s navigation menu and be *clickable to sponsor’s website (all platinum and gold sponsor ads will scroll every 10 seconds)
  • Exhibit: One Exhibit Booth with 2 exhibitor badges included
  • Performance Program/Print Ad: in printable PDF All-State performances program – a FULL page full color ad (to be provided by sponsor)
  • Sponsor Poster: in person poster in Charleston Coliseum and Civic Center lobby including sponsor logo and QR code *clickable link to sponsor’s website
  • Event Social Feed Ad post: in mobile event app and Facebook – scheduled ad post during event to include banner ad and *clickable link to sponsor website
  • Sponsor a session: in mobile guide app – ad or logo *clickable to sponsor’s website included on a session description page
  • Sponsor list: in mobile guide app – logo, description, and web link *clickable to sponsor’s website included (with option to add a contact email for attendees to reach out to sponsor)
  • Sponsor list: in electronic/printable PDF All-State performances program – logo included on sponsor page
  • Website: online – logo included on sponsor page
  • Logo included with conference announcement in e-newsletter (over 400 recipients) linking to company website

Gold Sponsor

$1000

 

  • Scrolling Banner Logos: in mobile guide app – logo, provided by sponsor, will appear at the bottom of the event’s navigation menu and be *clickable to sponsor’s website (all platinum and gold sponsor logos will scroll every 10 seconds)
  • Exhibit: One Exhibit Booth with 2 exhibitor badges included
  • Print Ad: in electronic/printable PDF All-State performances program – a HALF page full color ad (to be provided by sponsor)
  • Sponsor Poster: in person – poster in Charleston Coliseum and Civic Center lobby including sponsor logo and QR code *clickable link to sponsor’s website
  • Event Social Feed Ad post: in mobile event app and Facebook – scheduled ad post during event to include banner ad and *clickable link to sponsor website
  • Sponsor a session: in mobile guide app – ad or logo *clickable to sponsor’s website included on a session description page
  • Sponsor list: in mobile guide app – logo, description, and web link *clickable to sponsor’s website included (with option to add a contact email for attendees to reach out to sponsor)
  • Sponsor list: in electronic/printable PDF All-State performances program – logo included on sponsor page
  • Website: online – logo included on sponsor page
  • Logo included with conference announcement in e-newsletter (over 400 recipients) linking to company website

Silver Sponsor

$750

 

  • Sponsor a session: in mobile guide app – logo and web link included on a session description page
  • Sponsor list: in mobile guide app – logo, description, and web link included (with option to add a contact email for attendees to reach out to sponsor)
  • Exhibit: One Exhibit Booth with 2 exhibitor badges included
  • Print Ad: in electronic/printable PDF All-State performances program – a HALF page full color ad (to be provided by sponsor)
  • Sponsor list: in electronic/printable PDF All-State performances program – logo included on sponsor page
  • Website: online – logo included on sponsor page
  • Logo included with conference announcement in e-newsletter (over 400 recipients) linking to company website

Advertising and Exhibiting

Exhibit Booth only

(no choice of location)

$375 through December 31, 2024.
Beginning January 1, 2025, Exhibit Booths = $425

REGISTER HERE

NOTE: Registration begins October 1, 2024 at 9am.

Exhibit Booths include the following:

  • 8 foot table
  • 2 chairs, pipe/drape
  • electricity
  • carpet
  • and 2 exhibitor badges.

Advertisement ONLY

  • Full Page Ad: $150 – in electronic/printable PDF All-State Performances Program – FULL COLOR ad to be provided by sponsor PLUS, in mobile guide app – logo, description, and web link included on Advertiser page and name listed in printable PDF All-State performances program.
  • Half Page Ad: $85 – in electronic/printable PDF All-State Performances Program – FULL COLOR ad to be provided by sponsor PLUS, in mobile guide – logo, description, and web link included on Sponsor/Advertiser page and name listed in printable PDF All-State performances program.

REGISTER HERE

NOTE: Registration begins October 1, 2024 at 9am.

All advertisements must be emailed to marketing@wvmea.org by February 14, 2025. Acceptable formats (at a minimum resolution of 300 dpi) are JPG, PDF, TIF, EPS.

New this year! All ads will be full color in the conference app AND electronic/printable concert program.